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Course Description

This course is a training guide for the new manager of an accounts payable department.  It will help you step into your new role and take a commanding and successful lead. This course will take what you know and enhance it by adding management principles to those practices.  Accounts payable is not just processing checks, mailing them and then filing the backup paperwork.  To truly manage accounts payable, you must understand all parts of the deparment including but not limited to customer service, vendor management, check requests and POs. 
This course will discuss how to handle invoices; check processing ; preventing errors; annual audits; and technology uses in the department.  Learn all about the best practices to adapt for your A/P department, PLUS, get expert advise from a well-seasoned disbursement manager with many years of A/P experience.

The class will take what you know and enhance it by adding management principles to your practices.   To truly manage Accounts Payable, you must understand all parts of the department, including but not limited to;  customer service, vendor management, check requests and POs. 

All material is provided in the course. Subjects covered within the course are as followed: Overview to Managing the Accounts Payable Department, Invoice Handling, Checks, Preventing Errors, Customer Service, Internal Controls and the Audit, Master Vendor Files, Discounts and Deductions, Travel and Entertainment, Software, Fraud and Independent Contractors.

* Instantly download, print, and share your CEU Certificate at course completion (additional shipping/handling charges apply for hard copy delivery). UniversalClass™ offers many wonderful learning tools including an online portfolio service that manages all your course completions and CEUs.
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Course Lessons

  • What Is a Manager?

    Accounts payable are the "veins of a business." Great accounts payable managers of any organization must know the fundamentals and have a solid understanding of how to run their department.
  • Handling Invoices

    This lesson and the next one form the core of a new set of skills that will help you in your new position. These two lessons cover the invoice-handling and check process that your department does.
  • Checks

    This lesson is about the core of your department's purpose: work flow-processing.
  • Preventing Errors

    Duplication and missing invoices are common problems in accounting departments. In this lesson, you will learn some of the ways you can reduce errors.
  • Customer Service, Internal Controls and the Annual Audit

    Internal controls and the annual audit are long-accepted concepts, but customer service may be a new one. Sure, you have heard of it before but rarely in relation to your department.
  • Fraud: Vendor, Employee and Check

    This lesson will cover the aspect of fraud in relation to vendors, employees, and checks.
  • How Companies Use Technology in Accounts Payable

    The Internet was covered in a previous lesson. In this lesson, we spend some time talking about other uses of technology for the accounts payable department.
  • Traditional Functions and the 21st Century

    Reimbursement to employees is a large part of your job; and the larger the company, the larger it will be.
  • Using the Internet in Accounts Payable

    In this lesson, we are going to look at the Internet.
  • Master Vendor Files

    Master vendor files are one way to help ensure that vendors get paid and errors are avoided. These files will become valuable resources to your department to monitor for fraud and error and make sure that your vendors are happy.
  • Problems Caused by Discounts and Other Deductions

    Everyone loves discounts. Everyone, it seems, but the accounts payable department! Discounts are great for buyers; but, if there is an overpayment problem, then your department gets involved and the process can be drawn-out and difficult.
  • Independent Consultants

    Independent consultants are a real part of the workforce and growing. Many people are taking their expertise and becoming independent consultants for a very good reason: Consultants are in high demand.
  • 1099 Income Tax Forms

    This lesson covers 1099 federal tax forms for contractors.
  • High-level Accounts Payable Concepts

    There are many high-level accounts payable concepts, and they are always changing. As Generally Acceptable Accounting Practices are continually being refined, you will find that your compliance and upgrading requirements will keep you refreshed in some of
Average Lesson Rating: (1696 votes)
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"Extraordinarily Helpful"
Online CEU Certificate
1.1 CEUs
11 Contact Hours
  • Document Your Lifelong Learning Achievements
  • Earn an Official Certificate Documenting Course Hours and CEUs
  • Verify Your Certificate with a Unique Serial Number Online
  • View and Share Your Certificate Online or Download/Print as PDF
  • Display Your Certificate on Your Resume and Promote Your Achievements Using Social Media
Course Title: Accounts Payable Management
Course Number: 30873
Languages: English - United States, Canada, United Kingdom, Australia, New Zealand, and other English speaking countries
Course Type: Professional Development
CEU Value: 1.1 IACET CEUs (Continuing Education Units)
CE Accreditation: Universal Class, Inc. has been accredited as an Authorized Provider by the International Association for Continuing Education and Training (IACET), 1760 Old Meadow Road, Suite 500, McLean, VA 22102.
Grading Policy: Earn a final grade of 70% or higher to receive an online/downloadable CEU Certification documenting CEUs earned
Assessment Method: Lesson assignments and review exams
Instructor: Linda Zavadil
Syllabus: View Syllabus
Course Review: Read Editorial Review
Course Fee: $40.00 (no CEU Certification) || with CEU Certification: $65.00

Learning Outcomes

By successfully completing this course, students will be able to:
  • Identify and summarize the Accounts Payable Management job.
  • Handle invoices correctly and employ the necessary checks and balances.
  • Process checks correctly while employing the necessary checks and balances.
  • Prevent errors and common mistakes.
  • Provide good customer service, create internal controls, and prepare the department for the annual audit.
  • Detect and prevent fraud from vendors and employees.
  • Use technology in Accounts Payable to make the job more efficient.
  • Identify ways to use the Internet in Accounts Payable.
  • Summarize the processes involved in Master Vendor Files.
  • Avoid problems caused by discounts and other deductions.
  • Know what to do with independent consultants.
  • Process 1099s, and
  • Demonstrate mastery of lesson content at levels of 70% or higher.
Manager RoleAssignment10
Invoice ProcessAssignment20
Steps for an InvoiceAssignment50
Steps for Check ProcessingAssignment10
Rush ChecksAssignment30
Assignment 1Assignment50
Exam 5Exam70
Lesson 8 ExamExam90
Online Accounts Payable SystemsAssignment50
Master Vendor FileAssignment50
Master VendorExam70
Deductions and DiscountsExam60
1099 and master vendor listAssignment50
Total Points:1495

Student Testimonials

  • "This course offered a lot of details and the essay questions were a great reinforcement tool." -- Ann R.
  • "Everything in this class was helpful because it explains how to use everything....I think that it was an awesome course and very helpful and so was the instructor." -- Candice A.
  • "What was most helpful were the assignments. They were very detailed in explainations for each subject." -- Cindy M.
  • "The lessons are organized and in a easy way to read and understand....I love the course and the prompt respond for the instructor." -- Claudia A.
  • "the instructor was very caring and understanding. I like her take again if she teach another class. I'm glad I took this class I didn't know anything about account payable." -- Kimberly L.
  • "I actually found all parts very helpful, but I'd say overall, learning how to effectively set up and monitor an Accounts Payable system would be at the top of the list. Once the system is in place with proper log-in, signatures from the proper authorities/departments, payment processes, audits, etc., the whole Accounts Payable department is on its way to being one of the most structured parts of the organization....I appreciated the promptness of the instructor's grading, and her comments were always encouraging and inspiring." -- Sylvia T.
  • "This course was great!" -- Tabitha C.
  • View More Testimonials...

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