Remember when you were in school and a substitute teacher would come into the room to teach? In just a few moments, you would decide whether they were someone who would be strict – or if they were a person who could be walked over.
Your employees are doing the same thing with you.
Even though they logically know you're the person who will be guiding what they are doing for the term of their employment, the more effectively you can set the tone of your leadership, the more willing those staff members will be to listen to you.
You have to make sure you're setting the right example, right from the start.
When You're New
There are some advantages to being a manager who is hired into a company. Not only are you a person who is seen as being an authority immediately, but in addition, these people don't know who you are.
The employees won't already have a sense of what you have to bring to the company, and they aren't able to make decisions about the kind of leader you will be.
They have to just listen to what you have to say, and they have to take what you're saying about yourself as being the truth (even if it's not).
But when you're new, you also get one chance to set the tone for your management. You need to make the right impression right away, or else you're going to have trouble backtracking on what you've said.
When you're new to a company, the best way to approach the conversation with employees is to plan and script out what you will say to everyone at an all-company meeting.
(It is also a good idea to send out this introduction in an email to make sure everyone "hears" what you have to say.)
In this introduction, it's best to talk about the following:
- Who you are – Even if your company has already begun to introduce you to the employees, it's good to talk about who you are, as well. You don't have to go into your life story, but it can help to make yourself appear human (i.e. your family, your interests, etc.).
- What your experience is – Focus next on where you've come from, especially if it's an impressive background. This will help instill faith in your skills and your decision-making ability. If your background doesn't seem to fit with the company's direction, then talk about what your skill set is, and what it means to the new position.
- Why you were hired – You can also clearly state why you have been hired, and what you bring to the company.
- What you plan to do – End your introduction to the company with a clear plan for the future. Be honest in this part, as you need to try to create trust in your actions. You need to be as detailed as you can be, so employees will also know whether they are the right fit for your management style, or if they should start looking for other work.
As a new manager, it will also be helpful to sit down with all of the management staff, and talk to them before addressing the entire staff. Talk with them about your direction, and find out as much as you can about the staff members.
This will allow you to focus on the way you will all work together, instead of simply how you will be the one who is in charge.
The more collaborative you can make your introductions, the better for everyone who is involved – especially when you're new. If you're not focusing or identifying the fact that there is a company already in place (with real people), you may alienate everyone before you even begin.
When You're Not New
Now, if you're not a new person in the company, things can be tricky, so setting the right tone needs to happen as soon as possible.
If you're already a part of the company, you might have trouble with:
- Those who wanted your job
- Those who have seen you outside of work
- Those who want to test you because they don't like you
Even if you already know who the trouble people might be, you need to act as though these people don't exist. Focus instead on how you can lead the way.
You can do this by creating a similar address to what a new manager might want to bring to an all-company meeting (or email, but preferably a live announcement).
- Who you are – For those who don't know, you can talk about how you have moved up in the company and why you are ready for a leadership role.
- What your plans are – Be clear about what you are trying to do, what your goals are, and how you are eager to work together to reach these goals.
You can keep things a little simpler when you've already been an employee at a company, but you still want to project the leader image that you would with a new company.
Remember, you mean business and you need to be the one who others will turn to when they are trying to do their job.
If you encounter resistance to your management announcement, then it's ideal for you to talk to each of these people one-on-one. Not only does this allow you to address concerns privately, but it will also show that you are ready to answer questions and criticisms.
Of course, this doesn't mean you need to address the concerns. Just make sure you listen and understand. That will show you are a leader, and not just a person who may be nervous about their new role (even if you are).
The Tone(s) of Management
You've had many managers in the past, no doubt, and they all had different styles of management. While no one style is the best, there are things that you can learn from knowing how others have led.
- The friend – Some managers turn to the friend tone of management, and this often happens when a manager has not led before, or they are uncomfortable in the role. In this style, they might not try to upset anyone who is on their team, or they might take on a more personal tone.
- The boss – Other managers might focus more on being the one who hands down tasks and edicts about how work should be done. They might move around, trying to tell others what to do, regardless of how others may feel about the decisions.
- The hands-off manager – Or there are managers who might choose to let their teams do as they choose, even if the manager doesn't agree with the way that the work is being done.
- The team player – Another management tone or style is to be the team player -- someone who works alongside the team, instead of telling the team what to do, and how to do it.
- The micro manager – Still other managers might attempt to control every step in the way that things are done and the way that things continue to be done. They might point out errors or missteps frequently, and they may continue to focus on the things that aren't right, or that aren't in accordance to the way they might do things.
As you can see, there are a number of managers and management styles out there, and each one has its upsides and its downsides.
One might be say that the best manager is the one that gets things done, but who also is able to inspire people to do their very best through careful guidance, respect, and support.
But only you can decide what sort of manager you might be, and what tone you might set. Often, this choice will not only depend on the personality you already have, but it can also depend on the employees you have to lead.
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- Principles and Philosophy of Lean Management
- Dealing with Gender Issues in the Workplace
- The Process of Embarking on a Personal Assistant Career Path
- Production Flow in Lean Management
- The Basics of Negotiating
- Avoiding Delegation Issues