Online Class: Microsoft Visio 2021

This course will teach you everything you need to know to create amazing and professional looking charts and diagrams using Microsoft's comprehensive software solution: Visio 2021 (the latest version).

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Course Description

This course will teach you everything you need to know to create amazing and professional looking charts and diagrams using Microsoft's comprehensive software solution: Visio 2021 (the latest version).

Visio 2021 and Diagramming

There are several diagramming programs on the market. Some are free of cost, and others are not. Visio 2021 is not free, but it can be purchased outright for $580 or using monthly subscription payments. The $580 price is for the Professional version that most organizations use for the additional enterprise features. You can also pay $15 each month for a Professional version subscription. If you only need basic Visio 2021 features, you can purchase the basic subscription for $5 each month.

Computer diagramming is the process of using basic shapes and text to display a project workflow or logic design. Basic shapes are used because they are easy to resize and edit while still maintaining their original shape. Graphics lose their quality when you resize them, but you can resize a basic shape such as a square or circle and still maintain its line structure. This is possible because diagram software such as Visio uses vector shapes. Vector shapes are mathematical representations of shapes that can be made bigger or smaller without losing any of the quality from the original graphic. The SVG image file format is the most common vector image used in diagramming programs including Visio 2021. If you decide to use any other diagramming program, it should use the SVG vector format for portability and scalability of the images.

The type of diagram that you want to make will determine the shapes that you use. Visio 2021 can create basic diagrams or very complex ones that have several advanced shapes that represent a part of your process. Basic diagrams are the most common, and they use simple shapes such as squares, rectangles, circles and straight lines to connect them.

The lines that connect each shape are shown as arrows. The arrows describe the workflow for the diagram. Usually, a shape representing the start of the workflow starts at the top and at least one arrow points to an additional shape. Each shape also represents a type of decision or instructions in your diagram. For instance, a diamond-shaped rectangle represents a logical decision such as "Yes" and "No." Each answer from the question has an arrow pointing from the corner to the next step in the diagram based on the answer.

A good example of a decision branch in a basic diagram is common in software development. A user is shown a window where they can make a change to software settings and click "OK" or click the "Cancel" button and back out of the changes. A diamond-shaped rectangle represents the window shown to the user. If the user makes a change to settings and clicks "OK," then an arrow pointing right to a rectangle shape that displays what the software will do (e.g. save changes to the local Windows registry) explains the next step in the software's workflow. If the user clicks "Cancel," an arrow pointing left to a rectangle that displays what happens after the button is clicked (e.g. return the user to the main window and make no changes to the registry).

Diagrams can be very simple with only a few shapes comprising the workflow or extremely complex with hundreds of shapes that span multiple pages. Regardless of the number of shapes, the rules to diagramming remain the same, and any user who reads your workflow should be able to understand it based on shapes and basic text describing each step.

This course starts by explaining the basic features of Visio including menu items, interface components and the Quick Access bar. It then goes into more intermediate features such as templates, stencils and adding a shape to your diagram. These shapes are connected using Visio Connectors, which are also explained.

Visio diagrams are more than just shapes. They can also comprise images, graphics, and data. You can also insert other files and their images into a Visio diagram. Data being the most important in projects, this course covers how to create data sets and link them to your shapes. This data can be exported when printing diagrams to a hardcopy or sending the Visio file to a third-party reader.

Finally, the course covers creating your own custom shapes and saving them for future use as master shape templates. You can then learn how to print and share these diagrams with other readers. Sharing can be via using a printer to create a hardcopy or share the file using the OneDrive account Microsoft creates when you sign up for an Office 365 account. With this course, you can create an IT, rack, basic flowchart, and many other diagrams for your business.

  • Completely Online
  • Self-Paced
  • Printable Lessons
  • Full HD Video  
  • 6 Months to Complete
  • 24/7 Availability
  • Start Anytime
  • PC & Mac Compatible
  • Android & iOS Friendly
  • Accredited CEUs
Universal Class is an IACET Accredited Provider

Course Lessons

Average Lesson Rating:
4.9 / 5 Stars (Average Rating)
"Extraordinarily Helpful"
(68 votes)

Lesson 1: Why Use Microsoft Visio 2021?

Microsoft Visio and Diagramming: Computer diagramming is the process of using basic shapes and text to display a project workflow or logic design. Additional lesson topics: Important Features of Microsoft Visio; VISIO a Complete Guide; The Pros of Using Viso 20 Total Points
  • Lesson 1 Video
  • Lesson discussions: Reasons to Learn Microsoft Visio
  • Complete Assignment: Why do you want to learn Visio?
  • Assessment: Lesson 1 Quiz

Lesson 2: Familiarizing Yourself with Microsoft Visio

Familiarizing yourself with the Visio interface will make creating diagrams faster and easier. This lesson will show you all the important features and ways to access these features on the Visio user interface. Additional lesson topics: Understanding the Shapes Interface; Visio Basic Navigation 20 Total Points
  • Lesson 2 Video
  • Assessment: Lesson 2 Quiz

Lesson 3: Using the Building Blocks of Visio Diagrams - Shapes

The main component of every Visio diagram is shapes. Visio includes dozens of shapes and each one represents a process, decision or action step in the diagram's workflow. Additional lesson topics: Visio Step-By-Step Guide; Adding and Connecting Shapes 20 Total Points
  • Lesson 3 Video
  • Assessment: Lesson 3 Quiz

Lesson 4: Creating, Organizing and Grouping Shapes and Containers

Grouping is valuable when you have a section of your diagram that will never be moved away from each other because they represent a section of the workflow as one group. You know that you can group items using the mouse and then resize shapes as a group, but after these shapes are no longer selected, they are no longer treated as a group. Using the grouping tool, you can permanently combine shapes. Additional lesson topics: Using Shapes and Layers; Visio Floor Plans; Diagrams, Contains, and Lists 20 Total Points
  • Lesson 4 Video
  • Assessment: Lesson 4 Quiz

Lesson 5: Using Callout Structures and Text Objects

A callout structure is one way to add detail to a shape's purpose, but a diagram's shape should have text within the drawing that explains the step in the process. After you add text to a shape, you can then group the two objects together so that they act as one unit. Additional lesson topics: Visio Drawings and Formatting Text; Adding, Editing, Moving Text in Video; Formatting Text in Visio 20 Total Points
  • Lesson 5 Video
  • Assessment: Lesson 5 Quiz

Lesson 6: Using and Applying Data to Shapes and Diagrams

The type of data that you can add to a shape depends on the shape type. Users reading your diagram will be able to understand each step in your workflow better using standard shapes, but the data you can assign to a shape depends on the shape type, which is another reason why you should use standard shapes to represent a workflow step. Additional lesson topics: Shape Data; Visio Text Fields 20 Total Points
  • Lesson 6 Video
  • Assessment: Lesson 6 Quiz

Lesson 7: Using Advanced Data Functions in Visio

Before you work with data sets, you first need to enable the shape data pane. This pane is not displayed by default. It displays all information linked to a shape. These fields can be printed and viewed, but you must enable the pane to edit data fields and add new ones to shapes. Additional lesson topics: Shapes and their Data Sets; Sizing Shapes in Visio 20 Total Points
  • Lesson 7 Video
  • Assessment: Lesson 7 Quiz

Lesson 8: Using Images and Inserting Files to Enhance Your Visio Diagrams

Visio has two types of image insertion tools. The first one lets you insert an image stored on your local drive. The second lets you search images online using Microsoft's Bing search engine to find images that can be inserted into a diagram. Additional lesson topics: Using AutoCAD Drawings in Visio; Visio Drawing and Pictures; Visio and AutoCAD 20 Total Points
  • Lesson 8 Video
  • Assessment: Lesson 8 Quiz

Lesson 9: How to Create and Edit Flowcharts and Organization Charts

A flowchart is a diagram that can explain the workflow of many different procedures. You can use a simple flowchart for almost any procedure within your organization. Organization charts are much more precise and define a hierarchy chart for employees and customers to understand who to contact in specific situations. Additional lesson topics: Visio Flowcharts How To; Creating an Organization Chart in Visio 20 Total Points
  • Lesson 9 Video
  • Assessment: Lesson 9 Quiz

Lesson 10: How to Create and Edit Network and Rack Diagrams Using Visio

A network diagram explains the working relationship between computers and hardware within an organization. The internet cloud can be a part of the diagram, but it mainly focuses on workstations, servers, routers and switches, cabling, printers and any other components that comprise the local environment. It can take some time to create a network diagram in a large enterprise, so administrators should create the first diagram when the organization is new and continually expanding on it as the corporation grows. Additional lesson topics: Using Network Diagrams and Linked External Data Sources; How to Create a Rack Diagram 20 Total Points
  • Lesson 10 Video
  • Assessment: Lesson 10 Quiz

Lesson 11: Advanced Customization Techniques

To make a procedural diagram easier to read for other people, a custom shape can be created so that readers associate a specific workflow step with your own customized shape. Additional lesson topics: Line Drawing in Visio; Using the Pencil, Line, Arc, and Freeform tools; Advance Shapes Techniques in Visio 20 Total Points
  • Lesson 11 Video
  • Assessment: Lesson 11 Quiz

Lesson 12: Working with Data Sets and Data Graphics

Data Graphics make a diagram easier to read when there is multiple data points behind each process step and readers must be able to understand how data plays into each step. Additional lesson topics: Tips and Techniques for Linking Data; Enhancing Data Graphics; Understanding Data Graphics 20 Total Points
  • Lesson 12 Video
  • Assessment: Lesson 12 Quiz

Lesson 13: File, Sharing, Printing, and Other Functions in Microsoft Visio

In this lesson we'll review Visio file functions, project sharing, printing, and other important functions you will need to know in order to make the most of your Microsoft Visio projects. 138 Total Points
  • Lesson 13 Video
  • Lesson discussions: Final Course Thoughts; Program Evaluation Follow-up Survey (End of Course); Course Improvement Feedback
  • Assessment: Lesson 13 Quiz
  • Assessment: The Final Exam
Total Course Points

Additional Course Information

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Document Your CEUs on Your Resume
Course Title: Microsoft Visio 2021
Course Number: 57700133
Lessons Rating: 4.9 / 5 Stars (68 votes)
Languages: English - United States, Canada and other English speaking countries
Availability: This course is online and available in all 50 states including: California, Florida, Georgia, Illinois, New York, Pennsylvania, Ohio, and Texas.
Last Updated: April 2023
Course Type: Self-Paced, Online Class
CEU Value: 0.6 IACET CEUs (Continuing Education Units)
CE Accreditation: Universal Class, Inc. has been accredited as an Authorized Provider by the International Association for Continuing Education and Training (IACET).
Grading Policy: Earn a final grade of 70% or higher to receive an online/downloadable CEU Certification documenting CEUs earned.
Assessment Method: Lesson assignments and review exams
Syllabus: View Syllabus
Course Fee: $95.00 U.S. dollars

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